Receiving + landed cost
Check what arrived. Know what it really cost.
Check the delivery against what you ordered while the boxes are still open. Catch shortages now and put freight and tax into the item cost your margin will use later.
The result
The shortage was caught before the delivery left, and the item now carries its real shelf cost: $9.53, not $8.40.
Where this helps
Anyone who buys goods on a purchase order and pays to have them delivered — a distributor, a shop, a trade counter, a workshop.
What you can stop doing
A ticked packing slip and a second trip through the invoice
A ticked packing slip does not tell you whether everything you ordered arrived, and it rarely tells you what freight added to the cost. Tare7 answers both questions while the boxes are still open.
Why it matters
If freight never reaches the item cost, your margin report looks healthier than the business really is.
A worked example
Watch the loose ends disappear, step by step.
PO-0912 to vendor FAB-11. Ordered: 40 boxes of M8 bolts at $8.40, and 60 L-brackets at $3.10 of which 20 came on an earlier delivery. Freight on this PO is $32.00 and tax is $28.00.
- 1
Scan what came off the truck
A wedge scanner types into the box and submits on its own; repeat scans add one each time, and the phone camera works if you have no scanner. Bolts: 40 scanned. Brackets: 36 scanned.
- 2
The PO reconciles itself in front of you
Each line shows what was ordered, what arrived earlier, what you scanned today, and what is still missing. The bolts match. The brackets are four short.
- 3
The short line gets caught here
Four brackets did not arrive. You know it standing at the dock with the driver, not three weeks later when the vendor's invoice does not match the rack. An over-receipt has to be confirmed before the batch posts.
- 4
Freight and tax are spread by line value
Tare7 divides the delivery charges fairly across the goods that arrived, based on each line’s share of the receipt value.
- 5
The allocation lands per unit
A box of bolts listed at $8.40 becomes $9.53 on the shelf after its share of freight and tax. That is the cost your future margin uses.
- 6
It is on the row, not in a note
The RECEIVE row carries $9.53, and the transaction note keeps the split visible. Eight boxes go out on SO-1184 four days later at a captured cost of $9.53 each — $76.24 of COGS against $112.00 of revenue.
The shortage was caught before the delivery left, and the item now carries its real shelf cost: $9.53, not $8.40.
In the app
What you will actually tap, scan, and see.
#1 · WD-BOLT-M8
M8 bolt, zinc, box of 100
- Ordered
- 40
- Received
- 0
- Scanned now
- 40
- Remaining
- 0
#2 · WD-BRKT-L
L-bracket, 90mm
- Ordered
- 60
- Received
- 20
- Scanned now
- 36
- Remaining
- 4
#3 · WD-WASH-M8
M8 washer, box of 500
- Ordered
- 12
- Received
- 0
- Scanned now
- 0
- Remaining
- 12
PO-0912 · vendor FAB-11
Goods $447.60 · freight $32.00 · tax $28.00
- 40 × $8.40 = $336.00 · 75.1%
WD-BOLT-M8
M8 bolt, zinc, box of 100
- Unit cost
- $8.40
- + freight
- $0.60
- + tax
- $0.53
- Loaded cost
- $9.53
- 36 × $3.10 = $111.60 · 24.9%
WD-BRKT-L
L-bracket, 90mm
- Unit cost
- $3.10
- + freight
- $0.22
- + tax
- $0.19
- Loaded cost
- $3.51
The loaded cost is written onto the ledger row at receipt and the split stays visible in the transaction note. Every margin figure downstream is measured against it, not against the list price on the invoice.
- RECEIVEWD-BOLT-M8+40 ea
M8 bolt, zinc, box of 100
MAIN · PO-0912 · unit 8.40 + freight 0.60 + tax 0.53 = 9.53
- RECEIVEWD-BRKT-L+36 ea
L-bracket, 90mm
MAIN · PO-0912 · unit 3.10 + freight 0.22 + tax 0.19 = 3.51
- RELEASEWD-BOLT-M8−8 ea
M8 bolt, zinc, box of 100
MAIN · SO-1184 · cost captured at 9.53
What it means for your day
The same tool solves a different headache in each business.
Warehouse
The reason this module exists. Partial receipts tracked line by line, discrepancies flagged at the dock, and a vendor invoice later matched against both the PO and what was actually received.
How Tare7 fits this business
Retail store
Delivery charges on small wholesale orders are a real share of unit cost. Landing them on the item is the difference between a margin report and a guess.
How Tare7 fits this business
Plumber / painter / HVAC
Merchant deliveries carry a haulage line. Spread it and the job's material cost is what the material actually cost, freight included.
How Tare7 fits this business
Food truck / market stall
Cash-and-carry runs have no freight to allocate, but a delivered pallet of packaging does. The allocation is proportional, so a small freight figure stays a small adjustment.
How Tare7 fits this business
Before you rely on it
What this feature does not try to do.
If one of these limits matters to your business, it is better to know before you move the work—not after.
- Delivery costs are divided by line value across the goods received that day. Tare7 does not allocate them by weight, volume, or unit count.
- Tare7 keeps the cost captured when stock arrived and when it left. It does not offer LIFO, standard-cost, or revaluation accounting.
- Batch codes and expiry dates are captured at receipt. Outbound rows do not stamp a batch code, so FEFO ordering is advisory rather than enforced.
- Bins and serial numbers are Scale capabilities captured at the point of receipt only.
- Once a receipt posts, its landed cost is not recalculated. A correction is recorded as a new adjustment so the original remains visible.
- Purchase orders can be approved, but there is not currently a multi-step approval chain with spending thresholds and delegated approvers.
Receiving + landed cost
The cost on the item is what it cost to get the item onto the shelf.
Receive and cost is included from Team at $29/month. Change plan whenever you like.